Event Planners and the State of Mind

So, you are considering a career of Event Planning– congratulations! This is a wise and fulfilling career decision. However, do you have what it takes to be a successful Event Planner? Of course, you do! If you remember that this job is about state of mind and attitude.
As an Event Planner, your client will be looking to you to make sure that absolutely every little detail of their event is perfect – and while you may feel confident that you can do it and that the event will be 100% successful, you may need to convey this to the client. Remember that while this is, yet, another event for you, it is “the” event for your client – nothing is more important than their event and they may need to feel as though you feel the same way.
Although your relationship with your client is, of course, a business one – Event Planning is, on some level, a more personal experience between you and the client – and as such, you need to keep this in mind when dealing with the wishes and desires of the client. You should always have the attitude and honestly believe that “the client is always my number one priority” and that, at this moment, “no other event is more important to me than this one”. In other words, you need to feel the same senses of urgency about the event you are organizing as your client does.
You should always convey a “can do” attitude and be positive. You need to always give the impression that most things (within reason) are achievable and that you are dedicated and committed to making it happen. Event Planners are often required to pull rabbits out of a hat and this is, in part, one of the reasons, people rely on Event Planners – to make sure that nothing goes wrong, at any time during the event.
Organizational skills as well as experience are also hugely important when it comes to being a successful and professional Event Planner. However, what really makes you stand out as the “go to” person, the one that everyone wants to hire for their next event – is the attitude and the work ethic that you bring to your job. Smile, be willing and stay away from being too negative or difficult – you are the miracle worker when it comes to your client and you need to cultivate that relationship one step at a time.

Event Management New York

Some years ago people had to work hard to plan and event, organize it and get together a successful event. They had to spent their precious time and energy and had no time left to enjoy themselves during the event. Event management companies were rare, unprofessional and a costly affair. With the changing times, people have become smarter and event management companies have become more dynamic, efficient and user friendly.

Events can be used for your personal celebrations, invite near and dear ones to come along and spend some valuable time with you while enjoying the atmosphere.
Corporate events may be organized for various reasons- to inform, convey, induce trial, sell, express, and have fun. Events are also a means to make money for the company event management or the client. Events involve the business of excitement, thrill and fun and making money while you work.

If you are planning an event, the most important concerns would be the venue, ambience and location. Every detail is crucial in choosing an event space. Event management companies in New York are doing a great job in planning, organizing and hosting your event for you in accordance with your specifications and choices.

Event Management services in New York are mostly provides by full-service professional event management companies focusing on personal, corporate and celebratory events in New York. From Weddings, Birthday parties, Private parties, corporate events, Marketing events and the like the New York event management companies are adept at organizing and hosting the event of your choice at the best locales all over New York.

The event management companies provide services which prove to be a resource to corporates for supporting companies through the flawless execution of special events. They help individuals and companies create a memorable and unique event through meticulous planning and professional execution.

New York Event Spaces/Business Luncheons NYC

Organizing an event involves a lot of hard work, discipline, and meticulous planning, as a profession it involves big money and planned management. The client has a party in mind and wants his guests to enjoy the party, he/she also wants the party to be successful in every aspect and win praises for the arrangement. To do all this, a busy client will most often prefer an event management company. It is now entirely the responsibility of the event manager to turn the client’s wishes into reality.

An event manager first designs the basic outline of the whole event as he visualizes it, after which he has to prepare the marketing plans, look for sponsors, work on the logistics, choose and select the site, hire performers if needed, print and at times send mails and invitations, select menus, and along with many other related activities the event manager finalizes plans in co-ordination with the host. The kind of events for which you hire an event management company can be anything from product launches, conferences, concerts, press conferences, promotions, fashion shows, television based events to personal celebrations and farewells.

The latest trend in New York City’s exquisite event spaces, clubs, and restaurants is that they depend on event management companies to get the word out. The finest event management companies have been working over the years and delivering results for the city’s finest celebrations at exclusive venues in New York City. So if you are planning an event, personal or professional, you already know where you need to go and whom to contact. Successful New York events happen almost every day, but they have the best brains and hard work of the best event management companies behind them. They grow with event management companies.

Hosting a Successful and Enjoyable Birthday Party

Birthday parties are no more the private affair they used to be years ago. They have become more crowded and lavish over the years- often an opportunity to flaunt your possessions and style. Yet, successful birthday parties don’t happen just like that! They need a lot of careful planning about the day and time, the perfect location, careful planning and selection of food, selecting presents, an interesting party theme, choosing the guest list and various nitty gritties. You have to plan arrangements, review information and set up a perfect party. All said and done, it’s a tough job to be done single-handedly without help.

Life has become hectic over the last few decades, people have very less time to enjoy and celebrate occasions and throw parties and still less time to arranging for one. To overcome this problem people are hiring event management groups to take up the whole responsibility of planning and arranging a successful party, customized according to your specifications. You are left to enjoy the party and often win appreciation for the good job done.

However with so much competition in the event management industry, selecting the perfect group and handing over the responsibility can be a daunting task. There are a number of big and small companies helping people to arrange a variety of events and parties, always remember that successful event management is about creative planning, organization and implementation. The company charges clients for exactly these services, the more professional and efficient the services the more the charges. Nevertheless there are event management companies that cater to a variety of clients, working within budget, yet planning the party of your choice and executing them wonderfully. You can look online for the perfect group that suits your needs, speak to them and check their credentials with clients, they have already worked for. That way you will rest assured that you have hired the perfect event management group for your birthday party.

New York Event Spaces

Organizing an event involves a lot of hard work, discipline, and meticulous planning, as a profession it involves big money and planned management. The client has a party in mind and wants his guests to enjoy the party, he/she also wants the party to be successful in every aspect and win praises for the arrangement. To do all this, a busy client will most often prefer an event management company. It is now entirely the responsibility of the event manager to turn the client’s wishes into reality.

An event manager first designs the basic outline of the whole event as he visualizes it, after which he has to prepare the marketing plans, look for sponsors, work on the logistics, choose and select the site, hire performers if needed, print and at times send mails and invitations, select menus, and along with many other related activities the event manager finalizes plans in co-ordination with the host. The kind of events for which you hire an event management company can be anything from product launches, conferences, concerts, press conferences, promotions, fashion shows, television based events to personal celebrations and farewells.

The latest trend in New York City’s exquisite event spaces, clubs, and restaurants is that they depend on event management companies to get the word out. The finest event management companies have been working over the years and delivering results for the city’s finest celebrations at exclusive venues in New York City. So if you are planning an event, personal or professional, you already know where you need to go and whom to contact. Successful New York events happen almost every day, but they have the best brains and hard work of the best event management companies behind them. They grow with event management companies.

For more information on event planning, contact Mario Stewart at EMRG Media NYC, New York's Premiere Event Planning Company at www.emrgmedia.com/ or call at 212-254-3700.

Top Ten Things To Remember When Planning an Event

Top Ten Things To Remember When Planning an Event


Whether you’re a seasoned event planner, just starting out, or simply someone stuck with the responsibility of planning an event, it is essential to keep in mind these ten nuggets of successful event planning no matter the nature of your event:

1. Have a clear vision.
On your mark, get set, research! Before anything begins, it is your responsibility to explore and dig up any and all ideas and creative possibilities regarding planning this event. What type of services will you need? Location, location, location. What type of activities? Will entertainment and lodging be in the mix?

2. You are the soldier of this planning event.
It is your duty to tackle all problems and worries that come as an event planner. You, and only you, are the one who has to take all the hits to resolve all issues, conflicts, and issues, so put on your armor and get ready to rumble.

3. Find your direction early in the event planning game.
From the food servers to the floor sweepers, you must be aware and involved in every essential piece and part regarding the success of this event. You must coordinate every grain of sandy detail and each person involved in the affair. Take nothing for granted. Inspect the site and meet each vendor of the venue. Note: This part of the event planning may involve starting weeks, months, or even years before the actual date of the event.

4. Stay excruciatingly organized.
If you know organization is a weak skill of yours, fix it fast! If you need to buy a book or take a course on organization, do it! Or hire an assistant who is sublime at keeping you on task. Leave nothing undone!

5. Keep everyone on your team motivated.
It’s the kiss of death for your event if you cannot control and lead your staff and all the vendors involved in this important production. Communication is vital here. Have timely meetings and appoint co-leaders to keep everyone informed of any changes or situations that may affect them and the success of the event. Empower your team and watch their morale and effort spike!

6. Keep a really, really realistic budget.
Need we say more? If you do not eyeball your budget often and astutely monitor all monies coming in and out, you could be steering your event toward a Titanic catastrophe. Stay on top of your budget lest you sink your ship.

7. Keep a central timeline.See number 6. Just as you must keep a steady eye on your budget, so must you have a heavily detailed timeline, down to the minute, especially on the day of your event. No gaping holes here or well, again, refer to #6. Glug, glug.

8. Make your publicity plan famous.Have strong media contacts ready to go before, during and after the event. Don’t have any contacts? You’re making us sweat here. Create a media plan.

* Go and meet the reporters who cover events such as the one you are planning.
* Pick up the phone and call them.
* Send them information well before your event.
* Think creative. Think like a reporter. Write a press release that practically writes the article for them. Make it easy. Make it legitimate.
* Look for the contacts that best suit your event. Do it well ahead of time.
* Have a pre-event release.
* Invite the reporters and media folk to the event.
* Plan wickedly smart photo ops.
* Think of great angles for post event articles.
* Film video and send it.
* Most of all, log all the contacts you make during this event and remember them for the next one.
* Send thank you notes.

9. Testimonials, videos, reviews, oh my!
Once your event is over, gather up testimonials from attendees who thought it was an absolute masterpiece of a success. During the event have team members roving with video cameras, enough footage for fabulous promotions for the next event or to sustain proof of your magnitude of ability. Make sure reviews are written either by critics or writers you’ve contacted. Everything that can be documented and recorded is further proof that your event planning produces miraculous events, more successful than the last. Or, should there be mistakes or calamities that happened, you – like the best athletic coach – will have the footage to spot the errors and make sure they never happens again.

10. Never settle for mediocrity.
Keep looking for new and innovative ways for your event. If it feels like you’ve been doing the same theme or expression forever, then it may be time to shake things up. As internationally famous party planner and party coordinator Stu Feinstein advises an idea might be hot for a season or two but the key is to never stand still. Action, as always, is everything.

For more information on event planning, contact Mario Stewart at EMRG Media NYC, New York's Premiere Event Planning Company at www.emrgmedia.com/ or call at 212-254-3700.

How To Be an Event Planner

How To Be an Event Planner

Since you were in grade school your school assignments were finished weeks ahead of time. In high school you were on every social committee from the Prom to Homecoming. When you graduated from college you made lists of organizations and companies that matched your qualifications and where you’d send your resume. When your parents celebrated their 25th anniversary, you planned a party that everyone is still talking about. And now that you are employed in what you purposefully planned as your dream job, now you are kicking yourself because it’s like a light went off; you were meant to be an event planner!

It’s what the Scottish writer James M. Barrie meant when he said “nothing is really work unless you would rather be doing something else.” Never has it been clearer to you that your talents, skills and passion all add up to becoming an event planner and not your current career path. Is it possible to transition and what makes up an event planner anyway?

An event planner is someone who organizes meetings, conferences, festivals, parties, trades shows, well, anything that needs planning. And yes, it is quite possible to transition into the 500-billion dollar industry. If you are someone who delights in planning every single detail involved in an event, you indeed are the stuff that makes a successful event planner. And while some event planners have a bachelor’s degree in business administration, marketing, tourism, or hospitality administration, there are lots of other viable routes to gain entry into the growing profession of more than 90,000 event planners with even more in demand as far into the future as 2014.

How to become an event planner:

1) Take an online course. There are good ones just waiting to help you. Check with your local college or university for any continuing education courses that apply to event planning. Check out any and all books and research everything you can on event planning.

2) Join a fundraising committee. There are countless charities with hundreds of committee members sitting on them. Check your workplace to see if there are any committees available for you to join. If not, seek out committees in your community. This is a two-fold opportunity: first, you’ll be giving vital energy to a great service and secondly, you’ll be gaining enormous event planning experience which involves making crucial contacts, networking, meeting friends and colleagues, and getting your foot in the event planning door.

3) Join a professional group. Once you’ve sat on a fundraising committee, now you should join a group of event planners where you will meet other planners, make future business arrangements, trade tips and secrets, and collaborate on more projects.

4) Don’t take no for an answer! If nothing seems to be working, seek out event-planning firms, call them and offer yourself as an intern and tell them you want to learn from the best. If there aren’t any internships available, volunteer. Make coffee, empty the trash, walk the boss’s dog. Become part of the firm and soon you may find yourself in an internship, hired or able to seek out a position with a competitor. And the rest, will be gravy.

Once you have made the transition and find that indeed you are an event planner, you will find that many options available to carve out a specialty niche in event planning that may include: corporate events, firm outings, holiday events, launch parties, movie premieres, store openings, wedding planning, and more. No longer will you be wishing from afar; you will be right on schedule with your dreams and plans. And you will not have missed a beat.

For more information on event planning, contact Mario Stewart at EMRG Media NYC, New York's Premiere Event Planning Company at www.emrgmedia.com or call at 212-254-3700.