New York office party planning can create some sizable shoes to fill for the planner and, with that, a heavy dose of motivation to make it memorable. Practically every office in New York has a party at some point, and while it might not be the event of the year, it should still be planned like one. Bid farewell to the discounted cakes with red #40 frosting and cheesy paper napkins. Keep reading for some super secret office party planning tips from the pros, and make sure the next one is a hit.
1. Plan Your New York Office Party in Advance
Planning a New York office party isn’t something that can be done in a week. Even promotions have a start date well in advance, and events need a healthy amount of time to put the pieces together. Events can always go sideways before they have a chance to start, too. And having that extra wiggle room for logistic challenges is a great thing to have.
Set your office party date ahead of time. A few months would be great, but more might be needed depending on your caterer, entertainment, or venue choices. Usually, planning ahead helps save on costs, too, especially if event services companies are running seasonal specials.
2. Take an Office Party Poll
If the theme or idea of a party is hard to choose, enlist the help of your colleagues and take a poll. Take advantage of some sneaky delegation. Use your peers to decide on a theme or choose between certain options for a menu or entertainment.
Dazzling and delighting party guests can be a big feat in New York. Consider taking a creative route with your options. Hire some immersive entertainment, nod to anniversaries of iconic events, or support a local artist through your choices in decor and experiences.
3. Keep To a Budget
Setting a budget goes without saying when planning an NYC event, even office parties. You might want to set a budget first before asking for input on what caterer or entertainer to book. Setting a budget, or a budget range, helps illuminate certain choices and steer planning in a reasonable direction.
4. Consider Offering Prizes
Engage co-working attendees even more by offering curated prizes, goodie bags, and complimentary take-home mementos. Office parties can sometimes be on the smaller side, but that doesn’t mean we have to compromise on the full experience of a larger-scale event.
If budget is something of a barrier, team up with local brands. You can potentially barter a creative marketing opportunity to have their name on goodies or their services as a prize. In a way, this approach can take care of both an event need and a networking opportunity.
5. Set Up an RSVP
RSVPs can be a lifesaver for your New York office party. It helps create a reminder for attendees but also gives you a way to organize dietary needs or other considerations. If someone can’t tolerate strobe lights due to a neurological condition or has a seafood allergy, that would be extremely helpful to know ahead of time before booking entertainment or catering details.
6. Promote Your New York Office Party!
New York events always need some good promotion, and the same goes for New York office parties. Create reminders, build that buzz, drive attendees to the RSVP page, and build anticipation. Nowadays, so much is done online, including event reminders. To change things up, consider using stationary invitations for some extra class and novelty.
7. Event Planners Are Your Best Friends
At the end of the day, New York office parties are events in their own right. Events need event planners, and professional event planners put you a step above the rest. EMRG Media is your event-planning fairy godmother for office parties, corporate events, and more.
With EMRG Media, you’ll have a personal event planner that will make your office party fun a reality. Besides having intimate connections with the latest and greatest in venues, caterers, and entertainment, EMRG Media event planners are going to put your next event multiple steps above the rest. Take out the guesswork and hassles with a pro team of experienced New York office party planning professionals!
Send a message and see how our New York event planners can create a fantastic experience from start to finish for any sized event!
