Venues set the stage for any gathering, corporate event or social celebration. The right venue can elevate and exceed any preconceived event expectations, even those of repeat event guests. But one dilemma you (and so many others face) involves knowing how to go about finding and booking the absolute best-fit venue for whatever you’re celebrating. You’re in luck. Today, we’ve compiled event planner level insights on how to pick the perfect NYC event venue while avoiding common snafus.
Think About the Space You Need for Your Corporate Event
The size of the venue is the first consideration you should take. It doesn’t really matter if a venue is within budget and at a great location if it can’t house all the corporate event guests you plan to invite or attend. Accessibility is also something to think about as you narrow your selection. Some venues have two-stories, like Fifty Four, others are ground level, and others have better layouts for live interactive entertainment. The best way to evaluate NYC venue options is to visit them in person to see for yourself. Don’t ever book a space based on website pics alone.
Get the Cost Breakdown Before Signing a Contract
A venue’s transparency with cost and fees can speak directly to its overall integrity. It’s important as your company’s designated event planner to stay on budget, and a venue can eat up a majority of an events’ expenses. Ask your venue after your tour to give you a breakdown of what it will cost to book the venue and use any amenities that might be included. Check the expenses in writing before you decide so you won’t face any monetary surprises later.
Don’t Wait Until the Last Minute to Book a New York Venue
New York waits for no one, and event reservations are no exception. Don’t wait until the last minute to start looking for corporate event venues. They’ll likely not have any openings even a few months out or more. Weddings book over a year in advance, as do major conferences. There can be a few more advantages to booking early in the event season, too, besides making sure you have a spot for your next office party or team-building event. Give yourself a cushion for any logistics mishaps and find a discount or two when you book early.
Check Out Any Included Venue Amenities
Some New York Venues offer some inclusive amenities like in-house decorating, audiovisual, or catering. This can be a great way to save time and event expenses. It can also cut down on how many phone numbers and vendors you have to manage while organizing your event. If you decide to go this route with your event, make sure to check the price of the “inclusive” amenities, and if it coincides with your corporate event theme or any dietary restrictions you may need to account for with your guest experiences.
Cut Yourself Some Slack and Hire EMRG Media
Event planning in New York is a feat of its own. It can be a little difficult to know where to start, what to look for, and when to start planning. EMRG Media is your local team of New York event planners who can take care of the footwork, the fine print, and the logistics for any scale corporate event you have in mind. Connect with our event planning team today and experience the personalized, exceptional service that will bring your NYC event visions to life!
