There are just some things you shouldn’t tackle DIY. You wouldn’t obviously perform your own surgery or replace the engine in your own car. But you should add event planning to that list, as well. If you’re in charge of curating your company’s upcoming corporate event, holiday party, or product launch – DO NOT go it alone. Instead, bring in the event planning pros to make it a seamless and engaging event.
Think about it. Corporate event planning in New York City often poses unique challenges. Budgeting constraints, venue selection, and even catering delivery can all stovepipe an event instantly. Luckily, with the help of an experienced NYC event planner, you have a personal problem-solver on hand who’s experienced in mitigating any issues that may arise. Here are some more common hiccups you can avoid when you make the SMART decision to abandon the DIY approach in favor of hiring a professional corporate event planner.
1. Staying on Budget Every Step of the Way
In New York, it’s easy to overshoot your event planning budget when you get into the nitty-gritty of it all. There are often small details that are forgotten or added to catering and venue costs that are hard to account for unless you’re deep in the event planning industry. Negotiating these and other costs effectively is also part of an event planner’s repertoire of skills.
2. Scheduling and Timeline Discrepancies
Pre-scheduling all the timelines of an event is one thing, but managing those timelines to keep everything flowing smoothly on the day of the event is another. Larger-scale events, in particular, can have more moving parts than you might be equipped to handle. These parts usually require one, if not a team, of communicative agents to help keep everything on time and cohesive. Professional event planners are those who can keep your corporate event on time and come with their own A-team to keep it on time.
3. Finding the Best of the Best for Your Corporate Event
Nowadays, it’s fairly easy to read reviews for photographers, caterers, and event entertainment companies. But, these reviews don’t necessarily tell the whole story of how these companies can best help your event reach its goals. A professional event planner has access and often long-standing relationships with different companies. This means they know exactly who will be a best-fit for your corporate event. And they’ll know all the latest vendor trends to elevate your event’s guest experiences.
4. Negotiating NYC Venue Accommodations
Venues, in particular, can be difficult to book in New York unless you plan an event several months in advance. Touring and picking a venue takes time, and knowing the questions to ask helps eliminate unforeseen costs and confusion. Seating inclusion, audiovisual access, power access for entertainment and catering setup, etc., which are smaller details, may not always be included in venue access. An event planner knows the questions to ask when exploring different venues and how to steer the conversation in your favor. No stone is left unturned.
5. Changes to Venue Access
This specific event hiccup can derail your corporate event in a hurry. A road closure, an adjacent event, unforeseen construction, or a traffic accident can all cause difficulty accessing a venue for staff and guests. This isn’t exactly something that can be predicted, and communicating with all the affected parties can suddenly be all-consuming. Professional event planners are masters of this kind of event crisis intervention. They know who to call and how to reroute anyone affected to keep the event on track, even if a small delay might be unavoidable.
EMRG Media Corporate Event Planners Are Always in the Know
EMRG Media has an incredible team of professional and high-energy corporate event planners ready to bring your corporate vision to life. Don’t DIY an event this important. Whatever your event goals, budget, and timeline are, EMRG Media event planners have the skills and connections to find the best-fit caterers, venues, designers, and entertainment. Inquire here and speak to one of our fantastic event planners and experience the difference EMRG Media makes.
