Trade Show Management
Trade Show Management in NYC
From booth builds and exhibitor logistics to badge scanning plus floor plans, EMRG Media runs trade show management in NYC start to finish. Your producer owns the schedule, every vendor, each crate, and all show-floor staffing on site.
- Planning to production
- 5.0 across 130+ reviews
Every event has a moment people remember
25+
years
IN BUSINESS
1100+
Events produced
98
%
CLIENT RETURN
25+
years
IN BUSINESS
98
%
CLIENT RETURN
1100+
Events produced
Trade Show Inquiry
Send us your show dates, booth count, and hall. An EMRG producer replies within one business day with a build plan, staffing outline, and honest numbers right up front. No obligation attached.
- Free consultation
- Transparent, scoped pricing
- One team, every detail
WHAT'S INCLUDED
Full-Service Trade Show Management in NYC
One team handles every stage of your trade show, so you sell, and we run the rest. Each card links to a relevant capability or sub-service.
Booth Design & Build
Custom builds, graphics, modular systems
Exhibitor Management
Kits, deadlines, floor plans, support
Freight & Logistics
Crates, drayage, load-in, storage schedules
Registration & Lead Capture
Badges, scanners, kiosks, lead lists
Production & AV
Sound, lighting, staging, run-of-show
Show-Floor Coordination
On-site management start to finish
25+ years Running Trade Show Management Across New York
EMRG Media has managed trade show logistics across New York City for over two decades, handling the exhibitor coordination, booth logistics, and floor planning that make an exhibition run smoothly. We know a trade show succeeds or fails on execution details most attendees never see.
Our team manages vendor coordination, booth logistics, and show-day operations so your exhibition stands out for the right reasons. One dedicated producer oversees the show from planning through teardown.
Why Senior Buyers Choose EMRG Media
Scale and longevity
25+ years in business & 1100+ events produced by a dedicated in house team of event, production, & AV specialists.
The client roster speaks first
Trusted by Google, Bloomberg, Netflix, Barclays, Condé Nast, Sotheby’s, and many other leading global brands.
Recognized authority
Led by award-winning event professionals and backed by decades of experience producing industry-leading events.
Reviews that hold up
★★★★★ 5.0 average rating across 130+ verified Google reviews, reflecting consistently exceptional experiences for clients of every size.
Transparent pricing
Every event is quoted individually based on guest count, venue, production requirements, timeline, and overall scope to ensure accurate and transparent pricing.
Featured Work
Joe & The Juice 10th Anniversary Party
BDO
VTEX
Fiverr Summer Party
Russell Westbrook Holiday Party
Joe & The Juice 10th Anniversary Party
BDO
VTEX
Fiverr Summer Party
Russell Westbrook Holiday Party
How Working With EMRG Media Works
DISCOVERY
30-minute consultation to understand your goals, audience, budget, and timeline.
CONCEPT
Tailored event strategy with venue options, vendor recommendations, and budget planning.
Planning
End-to-end coordination of production, vendors, logistics, AV, talent, & run-of-show details.
Execution
Seamless event delivery from setup to breakdown while you focus on your guests.
DISCOVERY
30-minute consultation to understand your goals, audience, budget, and timeline.
CONCEPT
Tailored event strategy with venue options, vendor recommendations, and budget planning.
Planning
End-to-end coordination of production, vendors, logistics, AV, talent, & run-of-show details.
Execution
Seamless event delivery from setup to breakdown while you focus on your guests.
Client Confidence
YouTube
10/10 would recommend! Great experience working with Erica and the EMRG Media team to ensure we had a seamless holiday party for about 900 people. Erica was available to help with every step along the way and help bring to our attention additional ideas, needs and considerations to help make our party a huge success! Her team went above and beyond on the day of to ensure all of the final touches were handled and it allowed for our internal planning team to be able to sit back and enjoy the party. Great at communicating and sourcing vendors at a great rate due to their connections within the industry. Looking forward to working with EMRG Media again in the future!
Big Brothers Big Sisters
We’ve worked directly with EMRG Media for the last two years for our Annual Volunteer Recognition Ceremony. From start to finish the EMRG team is patient, flexible and gives top tier service ensuring that our event was a success and created a welcoming environment for our community. The Big Brothers Big Sisters of New York City team is looking forward to hosting many more events with EMRG Media.
WPP Media
Our theme, “A Night of Iconic New York,” celebrated the city’s landmarks, symbols, food, culture, and sounds, and the EMRG Media team transformed Terminal 5 into a stunning representation of the Big Apple. Each floor transported attendees to a different iconic neighborhood, from Little Italy and Chinatown to Times Square and Bryant Park. Employees were fully immersed in the experience, feeling as though they were traveling through the city’s vibrant boroughs.
Google
Thank you to the EMRG team for your creativity, attention to detail, flexibility, and seamless execution. You took the time to truly understand the vision and made the 2-day NYC event unforgettable with your magical touches throughout. I would not hesitate to partner with EMRG again for future events.
Polymarket
Incredible experience working with Erica and EMRG Media. She coordinated for us a 200 person event with less than two weeks’ time, and was able to accommodate everything we needed. The entire event went smoothly, and was better than we could have ever imagined.
10/10 would recommend! Great experience working with Erica and the EMRG Media team to ensure we had a seamless holiday party for about 900 people. Erica was available to help with every step along the way and help bring to our attention additional ideas, needs and considerations to help make our party a huge success! Her team went above and beyond on the day of to ensure all of the final touches were handled and it allowed for our internal planning team to be able to sit back and enjoy the party. Great at communicating and sourcing vendors at a great rate due to their connections within the industry. Looking forward to working with EMRG Media again in the future!
We've worked directly with EMRG Media for the last two years for our Annual Volunteer Recognition Ceremony. From start to finish the EMRG team is patient, flexible and gives top tier service ensuring that our event was a success and created a welcoming environment for our community. The Big Brothers Big Sisters of New York City team is looking forward to hosting many more events with EMRG Media.
Our theme, "A Night of Iconic New York," celebrated the city's landmarks, symbols, food, culture, and sounds, and the EMRG Media team transformed Terminal 5 into a stunning representation of the Big Apple. Each floor transported attendees to a different iconic neighborhood, from Little Italy and Chinatown to Times Square and Bryant Park. Employees were fully immersed in the experience, feeling as though they were traveling through the city's vibrant boroughs.
Thank you to the EMRG team for your creativity, attention to detail, flexibility, and seamless execution. You took the time to truly understand the vision and made the 2-day NYC event unforgettable with your magical touches throughout. I would not hesitate to partner with EMRG again for future events.
Incredible experience working with Erica and EMRG Media. She coordinated for us a 200 person event with less than two weeks' time, and was able to accommodate everything we needed. The entire event went smoothly, and was better than we could have ever imagined.
SERVICE AREA
SERVING NEW YORK CITY AND BEYOND
We manage trade shows across the five boroughs and greater metro area. If your hall sits nearby or in Manhattan itself, we’re your team.
FAQ
Frequently asked questions
What is drayage and why does it cost so much?
Drayage is the handling of freight from the loading dock to the booth and back, and it is billed by weight in hundredweight, meaning per 100 pounds, almost always with a minimum charge per shipment. Because it is a minimum, two small separate shipments frequently cost more than one consolidated crate. Overtime rates apply outside standard dock hours, so a truck that misses its assigned window can double the line item.
What does trade show management include?
EMRG Media manages the exhibit floor as one connected operation, including booth design and build, freight, load-in, exhibitor support, registration, badging, AV, and strike. That keeps exhibitors, production crews, venue teams, and attendee-facing operations working from the same plan instead of solving problems separately on show day.
How much space and staff does a trade show booth need?
A 10 by 10 inline booth is the standard unit at 100 square feet, and an island booth starts at 20 by 20. Staff 2 people per 100 square feet of booth, which is enough to hold conversations without crowding the space. Aisles need a 10-foot minimum for traffic, and any hanging sign or structure over 8 feet usually requires advance approval from the hall.
Does EMRG Media design and build exhibit booths?
Yes. EMRG Media produces custom and modular booth builds with in-house design covering graphics, lighting, and product display, then installs on load-in day and strikes and stores the build after the show.
What does the load-in and load-out schedule look like at a trade show?
Halls assign target move-in times, and missing one pushes an exhibitor to the back of the queue. Plan for booth setup to take 1 to 2 days for a custom island build and a few hours for a modular inline. Load-out is the tighter constraint: most halls clear in 8 to 12 hours and charge for every hour past it, so crates need to be labeled and staged before the last attendee leaves the floor.
Does EMRG Media staff booths and capture leads?
Yes. EMRG Media hires and trains brand ambassadors, runs badge scanning, and delivers clean lead lists nightly, so the client’s sales team spends the show selling rather than managing the floor.
How do you actually measure a trade show's return?
Count three things and ignore the rest: qualified conversations per staff hour, cost per qualified lead, and pipeline created within 90 days. Badge scans alone overstate performance, since a scan is a swipe rather than an interest. The benchmark worth holding a team to is qualified conversations, and a well-run 10 x 10 booth should produce 15 to 25 of them per staffed day.
Tell us about your event
