You’ve been tasked with organizing and planning a party or event. Where do you start? There are many things to consider when event planning, such as catering options, event entertainment, and party decor, just to name a few. One of the most important decisions to make is what venue you choose. It should be at the top of the list of priorities when you start managing a timeline for your event.
Why the NYC Venue Matters
Choosing and booking your event venue is imperative in the planning process. In New York City, there are a large number of venue options to accommodate all the events taking place over the five boroughs.
You might be thinking it’s too early to start planning for your 2024 fall and winter parties, but it really is never too early. Venues book up quickly, especially during certain seasons. By booking early, you can save yourself money as prices are sometimes adjusted depending on the season. Seasonal parties are popular in the fall and winter months, so supply and demand can determine the pricing of these venues.
Some venues even offer booking discounts if you secure their venue earlier in the year. Additionally, starting your venue search early gives you the opportunity to compare multiple venues and choose what best suits your event. Here are some things to consider when choosing a venue for your next social gathering, milestone party, or corporate event.
New York City Venue Location
Whether you’re planning a small birthday party or a large corporate holiday event, location and accessibility for your guests are of the utmost importance. New York City is big, and you’ll want to choose a centrally located venue, making it easier for your guests to attend. If you’re planning a corporate party, choose a venue close to your place of work to ensure more people will attend. If you do have guests traveling from outside the city, consider choosing a venue near public transportation hubs and hotels if necessary.
NYC Venue Cost
A large part of your budget is going to be designated for the venue. There are ways to save, though. Be sure to ask the venue what is included and what the additional costs are. Venues will calculate their prices differently, such as hiring fees, cost per person, or minimum spend. Choosing the right best price model is important when it comes to saving, and this is dependent on your event size. Don’t be afraid to negotiate. Being flexible on your date can also save you money as well.
New York City Venue Size and Layout
Before you can start narrowing down a venue, you’ll need to know what size party you’re planning for. Whatever venue you choose will need to fit your guests comfortably. They’ll want to move freely and not feel cramped in the space. Two venues with the same capacity can feel very different depending on the actual size and layout of the venue. We recommend you visit whichever venues you might be considering so you get an idea if it’s the best fit for all your guests.
NYC Venue Ambiance and Style
Different events call for different design styles, and picking the right venue can enhance the atmosphere of any party. Ambiance and style are important when planning a successful event. See how their decor can be translated into what you’re looking for aesthetically. Whether you’re looking for a venue that’s modern, quirky, unique, or luxurious, NYC will have exactly what you’re looking for to complement your themes and event vibes.
NYC Venue Services, Amenities, and Facilities
When choosing a venue that best suits the needs of your event, there is a lot to consider. What does the venue offer beyond just the space itself? Some things to keep in mind when choosing what additional services the venue may or may not offer are:
- What is the parking situation? Do they have their own parking lot/garage? Do they offer valet parking? Is there off-site parking available?
- What are the kitchen facilities like, and do they offer catering options? If not, do they use a certain food provider? Can you bring in your own food vendor(s)?
- Do they provide tables, chairs, and linens?
- Do they have staff available to hire for your event for set-up/clean-up, waitstaff, bartenders, security, etc?
- What audio-visual equipment is available?
- Are they ADA-compliant for guests with special needs?
Let EMRG Media Help With Your NYC Venue Search!
New York City has a lot to offer as far as venue options, no matter what size party you’re planning. The right venue is out there and easy to spot when you keep these insights in mind. Once you’ve narrowed down a location and established a budget, the search can begin. And take all the hassles out of choosing the perfect NYC venue with us! Let the event planning professionals at EMRG Media be your guide through all your upcoming 2024 events!