Conference Planning Services
Conference Planning Services in NYC
From agenda design and speaker management to registration desks plus run-of-show, EMRG Media handles conference planning services in NYC from start to finish. Your producer owns budget, vendors, timeline, and every detail on show day itself. No handoffs.
- Planning to production
- 5.0 across 130+ reviews
Every event has a moment people remember
28
years
IN BUSINESS
5,000+
Events produced
98
%
CLIENT RETURN
28
years
IN BUSINESS
98
%
CLIENT RETURN
5,000+
Events produced
Plan Your Conference
Tell us the date, headcount, and event format. An EMRG producer replies within one business day with venue options, an AV outline, and a ballpark budget range. No obligation, just straight answers.
- Free consultation
- Transparent, scoped pricing
- One team, every detail
WHAT'S INCLUDED
Full-Service Conference Planning Services in NYC
One team handles every stage of your conference, so you present, and we run the rest. Each card links to a relevant capability or sub-service page.
Venue Sourcing
Hotels, ballrooms, theaters and campuses
Agenda & Program Design
Tracks, sessions, timing and flow
Speaker Management
Booking, briefing, rehearsals, green rooms
Registration & Badging
Sign-up, check-in, badges, attendee data
Production & AV
Sound, lighting, staging, run-of-show
Day-Of Coordination
On-site management start to finish
25+ years Planning Corporate Conferences Across New York City
Since 2001, EMRG Media has planned conferences of every size and format, from 60-person executive roundtables to multi-day industry programs filling Manhattan ballrooms. We’ve built agendas, booked speakers, and run registration desks for New York’s largest financial, legal, and media institutions, alongside brand-facing programs for companies like Google, Bloomberg, Netflix, Condé Nast, and BuzzFeed.
Hire EMRG and a dedicated producer takes the whole build. They map your program, negotiate vendor contracts, then run technical rehearsals with every speaker before doors open on the first morning. Deadlines, invoices, payments, and cue sheets all sit within one shared place. You walk in, speak, and our crew handles the rest of your conference.
WHY EMRG
Why Senior Buyers Choose EMRG Media
Scale and longevity
25+ years in business & 5,000+ events produced by a dedicated in house team of event, production, & AV specialists.
The client roster speaks first
Trusted by Google, Bloomberg, Netflix, Barclays, Condé Nast, Sotheby’s, and many other leading global brands.
Recognized authority
Led by award-winning event professionals and backed by decades of experience producing industry-leading events.
Reviews that hold up
★★★★★ 5.0 average rating across 130+ verified Google reviews, reflecting consistently exceptional experiences for clients of every size.
Transparent pricing
Every event is quoted individually based on guest count, venue, production requirements, timeline, and overall scope to ensure accurate and transparent pricing.
Featured Work
Moët Hennessy Anniversary Gala
Corporate · 800 guests · NYC
Premiere
Columbia Gala
JPMorgan Summit
Plaza Mitzvah
Moët Hennessy Anniversary Gala
Corporate · 800 guests · NYC
Moët Hennessy Anniversary Gala
Corporate · 800 guests · NYC
Netflix Premiere
Columbia Gala
JPMorgan Summit
Netflix Premiere
HOW WORKING WITH EMRG WORKS
How Working With EMRG Media Works
DISCOVERY
30-minute consultation to understand your goals, audience, budget, and timeline.
CONCEPT
Tailored event strategy with venue options, vendor recommendations, and budget planning.
Planning
End-to-end coordination of production, vendors, logistics, AV, talent, & run-of-show details.
Execution
Seamless event delivery from setup to breakdown while you focus on your guests.
DISCOVERY
30-minute consultation to understand your goals, audience, budget, and timeline.
CONCEPT
Tailored event strategy with venue options, vendor recommendations, and budget planning.
Planning
End-to-end coordination of production, vendors, logistics, AV, talent, & run-of-show details.
Execution
Seamless event delivery from setup to breakdown while you focus on your guests.
SERVICE AREA
SERVING NEW YORK CITY AND BEYOND
We plan conferences across the five boroughs and greater metro area. If your program sits nearby or in Manhattan itself, then we’re your team.
Client Confidence
What clients say
Google
EMRG Media turned a complex brand launch into something effortless. Sharp, fast and endlessly creative.
Brand Marketing Lead
MOET
An elegant, white-glove experience from start to finish. They protected the prestige of the brand at every step.
Global Events Director
BuzzFeed
They get internet culture. Our campaign moved at the speed of the feed and still felt premium.
Head of Content
Netflix
EMRG Media is the rare partner that handholds you through the process without losing creative ambition. The room felt like a film set.
Head of Production
EMRG Media turned a complex brand launch into something effortless. Sharp, fast and endlessly creative.
Brand Marketing Lead
An elegant, white-glove experience from start to finish. They protected the prestige of the brand at every step.
Global Events Director
They get internet culture. Our campaign moved at the speed of the feed and still felt premium.
Head of Content
EMRG Media is the rare partner that handholds you through the process without losing creative ambition. The room felt like a film set.
Head of Production
EMRG Media is the rare partner that handholds you through the process without losing creative ambition. The room felt like a film set.
Head of Production
FAQ
Frequently asked questions
What does a conference planner in NYC actually do?
A planner owns the parts you don’t want to touch. EMRG Media sources the venue, shapes the agenda, books speakers, negotiates vendor contracts, runs AV, and staffs the door. You keep the content. We keep the machine running.
How much do conference planning services cost in NYC?
Price follows attendee count, venue, and production scope. A single-day roundtable for 60 people costs a fraction of a three-day program in a Midtown ballroom. EMRG prices each conference on its own and shows the full budget upfront.
How long does it take to plan a conference?
Give us nine to twelve months for a multi-day program, four to six for a one-day event. Manhattan venues release prime fall dates early, so a longer runway buys better rooms at better rates.
Do you book and brief the speakers?
Yes. Our team scouts talent, negotiates fees, sends briefing packs, and runs technical rehearsals before doors open. Every keynote arrives knowing the timing, the stage, and the audience they’re addressing.
Can you handle registration and attendee check-in?
Yes. We build the sign-up flow, print badges, staff the desk, and hand you clean attendee data afterward. Lines stay short, and your sponsors get the lead lists they paid for.
Do you plan hybrid and virtual conferences?
Yes. Our AV team streams keynotes, runs remote panels, and moderates chat alongside the room. We also fold trade show management into the same plan when your conference includes an exhibit floor.
Tell Us About Your Event
