Conference Planning
Conference Planning in NYC
From annual summits and trade shows to breakout sessions and keynote stages, EMRG Media plans and produces conferences across New York City that attendees remember. Venue, agenda, AV, speakers, sponsors, and every vendor handled by one in-house team.
- Planning to production
- 5.0 across 130+ reviews
Every event has a moment people remember
25+
years
IN BUSINESS
1100+
Events produced
98
%
CLIENT RETURN
25+
years
IN BUSINESS
98
%
CLIENT RETURN
1100+
Events produced
Conference Planning Inquiry
Share a few details and an EMRG producer will reply within one business day with venue options, AV notes, and a ballpark scope. No obligation, just a real conversation about your conference.
- Free consultation
- Transparent, scoped pricing
- One team, every detail
WHAT'S INCLUDED
Full-Service Corporate Conference Planning in NYC
One team handles every part of your conference, so you host, and we run the rest. Each card links to the relevant capability or sub-service page.
Venue Sourcing
Ballrooms, hotels, lofts and city campuses
Registration & Check-In
Badges, apps and on-site desks
Design & Décor
Stage sets, signage and branding
Speakers & Talent
Keynotes, panelists, moderators, hosts, emcees
Production & AV
Sound, lighting, staging, run-of-show
Day-Of Coordination
On-site management start to finish
Conference SERVICES
OUR Corporate Conference Planning SERVICES
One team handles every part of your conference, so you host, and we run the rest. Each card links to the relevant capability or sub-service page.
25+ years Planning Corporate Conferences Across New York City
EMRG Media has produced conferences across New York City for over two decades, managing everything from single-day summits to multi-day events with speakers, staging, and full attendee experience. Our in-house production capability means we handle conferences start to finish rather than outsourcing the pieces that matter most.
Our team coordinates venue, AV, registration, and speaker logistics so your conference runs smoothly from doors open to closing remarks. One dedicated producer keeps every moving piece on schedule.
Why Senior Buyers Choose EMRG Media
Scale and longevity
25+ years in business & 1100+ events produced by a dedicated in house team of event, production, & AV specialists.
The client roster speaks first
Trusted by Google, Bloomberg, Netflix, Barclays, Condé Nast, Sotheby’s, and many other leading global brands.
Recognized authority
Led by award-winning event professionals and backed by decades of experience producing industry-leading events.
Reviews that hold up
★★★★★ 5.0 average rating across 130+ verified Google reviews, reflecting consistently exceptional experiences for clients of every size.
Transparent pricing
Every event is quoted individually based on guest count, venue, production requirements, timeline, and overall scope to ensure accurate and transparent pricing.
Featured Work
Joe & The Juice 10th Anniversary Party
BDO
VTEX
Fiverr Summer Party
Russell Westbrook Holiday Party
Joe & The Juice 10th Anniversary Party
BDO
VTEX
Fiverr Summer Party
Russell Westbrook Holiday Party
How Working With EMRG Media Works
DISCOVERY
30-minute consultation to understand your goals, audience, budget, and timeline.
CONCEPT
Tailored event strategy with venue options, vendor recommendations, and budget planning.
Planning
End-to-end coordination of production, vendors, logistics, AV, talent, & run-of-show details.
Execution
Seamless event delivery from setup to breakdown while you focus on your guests.
DISCOVERY
30-minute consultation to understand your goals, audience, budget, and timeline.
CONCEPT
Tailored event strategy with venue options, vendor recommendations, and budget planning.
Planning
End-to-end coordination of production, vendors, logistics, AV, talent, & run-of-show details.
Execution
Seamless event delivery from setup to breakdown while you focus on your guests.
Client Confidence
YouTube
10/10 would recommend! Great experience working with Erica and the EMRG Media team to ensure we had a seamless holiday party for about 900 people. Erica was available to help with every step along the way and help bring to our attention additional ideas, needs and considerations to help make our party a huge success! Her team went above and beyond on the day of to ensure all of the final touches were handled and it allowed for our internal planning team to be able to sit back and enjoy the party. Great at communicating and sourcing vendors at a great rate due to their connections within the industry. Looking forward to working with EMRG Media again in the future!
Big Brothers Big Sisters
We’ve worked directly with EMRG Media for the last two years for our Annual Volunteer Recognition Ceremony. From start to finish the EMRG team is patient, flexible and gives top tier service ensuring that our event was a success and created a welcoming environment for our community. The Big Brothers Big Sisters of New York City team is looking forward to hosting many more events with EMRG Media.
WPP Media
Our theme, “A Night of Iconic New York,” celebrated the city’s landmarks, symbols, food, culture, and sounds, and the EMRG Media team transformed Terminal 5 into a stunning representation of the Big Apple. Each floor transported attendees to a different iconic neighborhood, from Little Italy and Chinatown to Times Square and Bryant Park. Employees were fully immersed in the experience, feeling as though they were traveling through the city’s vibrant boroughs.
Google
Thank you to the EMRG team for your creativity, attention to detail, flexibility, and seamless execution. You took the time to truly understand the vision and made the 2-day NYC event unforgettable with your magical touches throughout. I would not hesitate to partner with EMRG again for future events.
Polymarket
Incredible experience working with Erica and EMRG Media. She coordinated for us a 200 person event with less than two weeks’ time, and was able to accommodate everything we needed. The entire event went smoothly, and was better than we could have ever imagined.
10/10 would recommend! Great experience working with Erica and the EMRG Media team to ensure we had a seamless holiday party for about 900 people. Erica was available to help with every step along the way and help bring to our attention additional ideas, needs and considerations to help make our party a huge success! Her team went above and beyond on the day of to ensure all of the final touches were handled and it allowed for our internal planning team to be able to sit back and enjoy the party. Great at communicating and sourcing vendors at a great rate due to their connections within the industry. Looking forward to working with EMRG Media again in the future!
We've worked directly with EMRG Media for the last two years for our Annual Volunteer Recognition Ceremony. From start to finish the EMRG team is patient, flexible and gives top tier service ensuring that our event was a success and created a welcoming environment for our community. The Big Brothers Big Sisters of New York City team is looking forward to hosting many more events with EMRG Media.
Our theme, "A Night of Iconic New York," celebrated the city's landmarks, symbols, food, culture, and sounds, and the EMRG Media team transformed Terminal 5 into a stunning representation of the Big Apple. Each floor transported attendees to a different iconic neighborhood, from Little Italy and Chinatown to Times Square and Bryant Park. Employees were fully immersed in the experience, feeling as though they were traveling through the city's vibrant boroughs.
Thank you to the EMRG team for your creativity, attention to detail, flexibility, and seamless execution. You took the time to truly understand the vision and made the 2-day NYC event unforgettable with your magical touches throughout. I would not hesitate to partner with EMRG again for future events.
Incredible experience working with Erica and EMRG Media. She coordinated for us a 200 person event with less than two weeks' time, and was able to accommodate everything we needed. The entire event went smoothly, and was better than we could have ever imagined.
SERVICE AREA
SERVING NEW YORK CITY AND BEYOND
We produce conferences across the five boroughs and greater metro area. If your event is nearby or in the city itself, we’re your team.
FAQ
Frequently asked questions
How many concurrent tracks should a conference run?
The number of concurrent tracks should be based on attendance, audience interests, and the overall conference format—not simply the desire to offer more sessions. Smaller conferences often benefit from a single shared track, while larger events may support multiple tracks organized around different topics or audience needs. When planning breakout rooms, avoid assuming attendance will be divided evenly; popular sessions can attract a significantly larger share of attendees. The largest breakout room should therefore have enough capacity to accommodate high-demand sessions without creating overcrowding.
What types of conferences does EMRG Media produce in New York City?
EMRG Media produces a wide range of corporate and industry events in New York City, including annual summits, industry conferences, leadership forums, sales kickoffs, association meetings, and hybrid programs. Events can range from intimate gatherings to large-scale programs with several thousand attendees, with formats tailored to the client’s goals, audience, and event objectives. EMRG Media has worked with organizations including Google, Bloomberg, Netflix, Barclays, and Condé Nast.
How long should conference sessions be?
Forty-five to 60 minutes is the working length for a breakout session, including 10 minutes of questions. Keynotes hold at 45 minutes maximum, and a room’s attention drops sharply past that regardless of the speaker. Build 20 to 30 minutes between sessions rather than 10, because attendees need time to move, network, and reach the sponsor floor, which is where a conference actually earns its keep.
Can EMRG Media source and book conference venues in NYC?
Yes. EMRG Media holds relationships across Manhattan hotels, ballrooms, theaters, lofts, and university campuses, and works with more than 100 of the best venues and services in New York City. The team shortlists rooms that fit the headcount, negotiates the contract, and manages the venue through load-out.
How do you handle conference registration and check-in?
Effective check-in is about creating a smooth, efficient arrival experience while minimizing wait times. Staffing and check-in capacity should be based on expected attendance, arrival patterns, and the length of the registration window. Pre-printed badges organized for quick retrieval can help streamline the process, while self-service kiosks can increase capacity and reduce lines. A staffed support station should still be available to handle registration issues, missing information, badge changes, or other exceptions.
What do conference sponsors actually need to get value?
Sponsors need meaningful visibility, attendee engagement, and actionable data to see a return on their investment. Sponsor activations should be positioned in high-traffic areas where attendees naturally gather and move between sessions, meals, and networking opportunities. Lead data should be captured and shared promptly, with appropriate consent and privacy practices, so sponsors can follow up while engagement is still fresh. Higher-tier sponsorships can also benefit from opportunities such as speaking roles, hosted sessions, or other meaningful integrations into the event program, which often provide greater value than signage alone.
Does EMRG Media handle AV, staging, and vendor coordination for conferences?
Yes. Conference production is handled as part of the larger program, with EMRG Media overseeing sound, lighting, staging, screens, rehearsals, and the technical run-of-show. Speakers and vendors are briefed against the same schedule so the stage, breakout rooms, sponsor activity, and attendee experience stay in sync throughout the conference.
Tell us about your event
