Conference Planning
Conference Planning in NYC
From annual summits and trade shows to breakout sessions and keynote stages, EMRG Media plans and produces conferences across New York City that attendees remember. Venue, agenda, AV, speakers, sponsors, and every vendor handled by one in-house team.
- Planning to production
- 5.0 across 130+ reviews
Every event has a moment people remember
28
years
IN BUSINESS
5,000+
Events produced
98
%
CLIENT RETURN
28
years
IN BUSINESS
98
%
CLIENT RETURN
5,000+
Events produced
Conference Planning Inquiry
Share a few details and an EMRG producer will reply within one business day with venue options, AV notes, and a ballpark scope. No obligation, just a real conversation about your conference.
- Free consultation
- Transparent, scoped pricing
- One team, every detail
WHAT'S INCLUDED
Full-Service Corporate Conference Planning in NYC
One team handles every part of your conference, so you host, and we run the rest. Each card links to the relevant capability or sub-service page.
Venue Sourcing
Ballrooms, hotels, lofts and city campuses
Registration & Check-In
Badges, apps and on-site desks
Design & Décor
Stage sets, signage and branding
Speakers & Talent
Keynotes, panelists, moderators, hosts, emcees
Production & AV
Sound, lighting, staging, run-of-show
Day-Of Coordination
On-site management start to finish
EVENT SERVICES
OUR Corporate Conference Planning SERVICES
One team handles every part of your conference, so you host, and we run the rest. Each card links to the relevant capability or sub-service page.
25+ years Planning Corporate Conferences Across New York City
Since 2001, EMRG Media has built an impeccable track record planning conferences of every kind and scale, from intimate executive summits to multi-day trade shows hosting thousands of attendees. We’ve produced conferences for New York City’s largest financial and media institutions, alongside brand-facing programs for companies like Google, Bloomberg, Netflix, Condé Nast, and BuzzFeed.
Book EMRG and you get a dedicated team of producers who listen closely to what your program needs, build a custom agenda around it, then handle every detail from first call to closing keynote address. Whatever you’re hosting and whoever takes the stage, we’ve run it before and we’ll deliver a conference that runs on time.
WHY EMRG
Why Senior Buyers Choose EMRG Media
Scale and longevity
25+ years in business & 5,000+ events produced by a dedicated in house team of event, production, & AV specialists.
The client roster speaks first
Trusted by Google, Bloomberg, Netflix, Barclays, Condé Nast, Sotheby’s, and many other leading global brands.
Recognized authority
Led by award-winning event professionals and backed by decades of experience producing industry-leading events.
Reviews that hold up
★★★★★ 5.0 average rating across 130+ verified Google reviews, reflecting consistently exceptional experiences for clients of every size.
Transparent pricing
Every event is quoted individually based on guest count, venue, production requirements, timeline, and overall scope to ensure accurate and transparent pricing.
Featured Work
Moët Hennessy Anniversary Gala
Corporate · 800 guests · NYC
Premiere
Columbia Gala
JPMorgan Summit
Plaza Mitzvah
Moët Hennessy Anniversary Gala
Corporate · 800 guests · NYC
Moët Hennessy Anniversary Gala
Corporate · 800 guests · NYC
Netflix Premiere
Columbia Gala
JPMorgan Summit
Netflix Premiere
HOW WORKING WITH EMRG WORKS
How Working With EMRG Media Works
DISCOVERY
30-minute consultation to understand your goals, audience, budget, and timeline.
CONCEPT
Tailored event strategy with venue options, vendor recommendations, and budget planning.
Planning
End-to-end coordination of production, vendors, logistics, AV, talent, & run-of-show details.
Execution
Seamless event delivery from setup to breakdown while you focus on your guests.
DISCOVERY
30-minute consultation to understand your goals, audience, budget, and timeline.
CONCEPT
Tailored event strategy with venue options, vendor recommendations, and budget planning.
Planning
End-to-end coordination of production, vendors, logistics, AV, talent, & run-of-show details.
Execution
Seamless event delivery from setup to breakdown while you focus on your guests.
SERVICE AREA
SERVING NEW YORK CITY AND BEYOND
We produce conferences across the five boroughs and greater metro area. If your event is nearby or in the city itself, we’re your team.
Client Confidence
What clients say
Google
EMRG Media turned a complex brand launch into something effortless. Sharp, fast and endlessly creative.
Brand Marketing Lead
MOET
An elegant, white-glove experience from start to finish. They protected the prestige of the brand at every step.
Global Events Director
BuzzFeed
They get internet culture. Our campaign moved at the speed of the feed and still felt premium.
Head of Content
Netflix
EMRG Media is the rare partner that handholds you through the process without losing creative ambition. The room felt like a film set.
Head of Production
EMRG Media turned a complex brand launch into something effortless. Sharp, fast and endlessly creative.
Brand Marketing Lead
An elegant, white-glove experience from start to finish. They protected the prestige of the brand at every step.
Global Events Director
They get internet culture. Our campaign moved at the speed of the feed and still felt premium.
Head of Content
EMRG Media is the rare partner that handholds you through the process without losing creative ambition. The room felt like a film set.
Head of Production
EMRG Media is the rare partner that handholds you through the process without losing creative ambition. The room felt like a film set.
Head of Production
FAQ
Frequently asked questions
How much does conference planning cost in NYC?
Cost tracks attendee count, venue, and production scope. A one-day executive summit for 100 people costs far less than a multi-day trade show. EMRG Media quotes every conference individually and shows you the full budget before you commit.
What types of conferences does EMRG plan in New York City?
We plan annual summits, industry conferences, trade shows, leadership forums, sales kickoffs, and hybrid programs. Clients include Google, Bloomberg, Netflix, Barclays, and Condé Nast, so we build for audiences of 50 or 5,000.
Can you find and book conference venues in NYC?
Yes. Our venue sourcing team holds relationships across Manhattan hotels, ballrooms, theaters, lofts, and university campuses. We shortlist spaces that fit your headcount, negotiate the contract, and manage the venue through load-out.
How far in advance should I book a conference planner in NYC?
Book nine to twelve months ahead for a multi-day conference, and four to six months for a single-day program. Prime fall dates in Manhattan sell out first. Call us early and we’ll hold the room.
Does EMRG handle AV, staging, and vendor coordination?
Yes. Our in-house production team owns sound, lighting, staging, screens, and run-of-show. We brief every vendor, run technical rehearsals with your speakers, and keep one producer accountable on site.
Does EMRG manage trade shows as well as conferences?
Yes. Trade show management sits alongside conference planning in the same team. We handle floor plans, exhibitor logistics, sponsor activations, badge registration, and the build and strike of your booth.
Tell Us About Your Event
